Job Description

Accounts Payable Associate

Position Summary

To serve our internal and external customers by ensuring the accurate and prompt payment of all accounts payable invoices to ensure that all accounts remain in good standing.

Essential Functions

• Processes all accounts payable invoices and credit memos according to established company policy; keys invoices into accounts payable system and generates changes.
• Reviews all invoices for proper documentation, coding and approval and follows-up with appropriate employees for purchase order matching secure required documentation; distributes invoices to departments for approval and verifies statements from vendors to ensure all invoices have been reviewed, processed and paid; scans and files all accounts payable documentation.
• Collaborate with Procurement, Accounting, and outside teams to resolve invoice discrepancies and provide invoice status updates as needed.
• Review vendor statements and communicate with vendors to resolve past due invoices, and credit memos
• Completes time-off requests and other reports according to established company and governmental standards.
• Maintains confidentiality of financial information, employee and vendor direct deposit information, company expenses and other sensitive and confidential information.
• Adheres to all company policies, standards and procedures (e.g. OSHA and safety requirements, Federal/State /Local Laws).
• Works assigned schedule, exhibits regular and predictable attendance and works overtime as needed to meet workload demands. Performs other related duties as required.

Experience

1 - 3 years of accounts payable or closely related experience.

Education

If no experience, 2 Year / Associate Degree in Accounting, Finance or related field or equivalent work experience required

Computer Skills

Proficiency in the Microsoft Office Suite; D365 F&O preferred.

Other Requirements

Knowledge of: Microsoft Office Suite including Access; Document Management Systems; beverage industry; general accounting practices and financial management; financial statements. Skill in: internal and external customer service. Ability to: work quickly, efficiently and independently; multi-task; be detail oriented and organized; follow-through; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; adapt to change; operate a computer, copier, fax machine; problem solve; read and write; perform basic math functions (e.g. addition, subtraction). Other functions, skills and abilities may also apply.

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