Job Description

Job Description

Job Description

A small international company based in Boonton area is seeking a highly organized and detail-oriented individual to join our team to assist with hybrid responsibilities including Accounts Payable, Order Processing, and Administrative tasks. This multifaceted role combines accounts payable, customer order coordination, and administrative support to ensure smooth business operations. The ideal candidate is proactive, adaptable, and capable of managing multiple priorities efficiently.

Key Responsibilities:

Accounts Payable

• Process, verify, and reconcile invoices in a timely manner.
• Maintain accurate records of accounts payable transactions.
• Monitor vendor accounts to ensure timely payments and resolve discrepancies.
• Assist in month-end and year-end financial closing activities.

Order Processing

Review and process customer orders with accuracy and efficiency.

• Coordinate with sales, inventory, and shipping teams to ensure timely fulfillment.
• Communicate with customers/warehouse regarding order status, delivery updates, and any issues.
• Maintain and update order records electronically.

Administrative Assistance

• Provide general administrative support, including scheduling meetings, managing calendars, and preparing reports.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain organized filing systems (digital and physical).
• Support special projects and initiatives as assigned by management.

Qualifications:

• Experience:
• • 2+ years of experience in accounts payable with Quickbooks Online and Quickbooks Desktop, order processing, or administrative roles.
• Skills:
• • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and problem-solving mindset.

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