Job Description

Fundraising Coordinator

Grant Cardone Foundation

Location: Aventura, FL (Onsite | 9:00 AM – 6:00 PM)

The Opportunity

The Grant Cardone Foundation is looking for a high-energy, detail-driven Fundraising Coordinator who can execute at a high level and keep everything moving.

This role sits at the intersection of fundraising, operations, and execution . You will support donor outreach, coordinate events, manage scheduling, and handle the day-to-day administrative work that keeps fundraising efforts running efficiently.

This is not a passive role. It requires someone who can stay organized under pressure, manage multiple moving pieces, and take ownership of execution while supporting revenue-generating initiatives.

If you are someone who thrives on structure, accountability, and getting things done — this is your opportunity.

Key Responsibilities

Scheduling & Administrative Coordination

• Manage calendars, scheduling, and logistics for donor meetings, internal meetings, and events
• Coordinate communication between internal teams, leadership, and external partners
• Track action items, follow-ups, and deadlines to ensure nothing falls through the cracks
• Prepare materials for meetings, donor conversations, and events
• Handle day-to-day administrative tasks that support fundraising operations

Donor Outreach & Pipeline Support

• Research and identify prospective donors (individuals, corporations, foundations)
• Support outreach efforts including calls, emails, and follow-ups
• Maintain and update donor pipeline activity within CRM
• Ensure consistent follow-up and communication with donors and prospects
• Assist in moving prospects through the pipeline from initial contact to engagement

Fundraising Events Execution

• Coordinate logistics for fundraising events, including:
• Donor experiences and private gatherings
• Luncheons, receptions, and large-scale events
• Manage guest lists, scheduling, confirmations, and on-site coordination
• Support ticket sales, sponsorship coordination, and attendee experience
• Ensure events are organized, on time, and executed at a high level
• Assist with post-event follow-up and donor engagement

Partnership & Sponsorship Support

• Assist in identifying and coordinating corporate partnerships and sponsors
• Prepare outreach materials and track partnership deliverables
• Support communication with partners to ensure alignment and execution
• Help manage relationships and ensure commitments are fulfilled

Operations & CRM Management

• Maintain accurate and organized donor data in CRM systems
• Track outreach activity, engagement, and fundraising progress
• Support reporting on key metrics and pipeline activity
• Help create structure and consistency across fundraising processes

Sales & Engagement Execution

• Bring a sales-oriented mindset to fundraising efforts
• Support outbound efforts to drive event attendance and donor participation
• Assist in preparing materials that drive engagement and conversion
• Represent the Foundation professionally in donor and event interactions

What Success Looks Like

• Calendars, meetings, and events are tightly organized and run smoothly
• Follow-ups are consistent, timely, and never missed
• CRM data is accurate and up to date
• Events are executed at a high level with strong participation
• The fundraising team operates faster and more efficiently because of your support

Qualifications

• 2–5+ years of experience in coordination, fundraising, or sales support
• Strong organizational and time management skills
• Proven ability to manage scheduling, logistics, and multiple priorities
• Comfortable handling administrative work while supporting revenue-generating efforts
• Strong communication and follow-up skills
• Detail-oriented with a high level of accountability
• Experience with CRM systems preferred (HubSpot or similar)
• Experience supporting events or working in fast-paced environments preferred

Who You Are

• Highly organized — you keep everything structured and on track
• Execution-focused — you get things done without needing constant direction
• Detail-oriented — nothing slips through the cracks
• Responsive and reliable — people trust you to follow through
• Comfortable in a fast-paced environment — you can juggle multiple priorities

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