Job Description

Receptionist/Administrative Assistant

Blue Star Security is a premier security partner trusted by clients nationwide. We specialize in deploying elite off duty and retired law enforcement professionals to protect commercial sites, retail environments, residential communities, and corporate locations, along with dedicated executive protection services. With a reputation for unmatched professionalism, rapid response, and concierge level support, Blue Star delivers the confidence, safety, and peace of mind organizations rely on every day.

Position Summary

We are seeking a professional, organized, and proactive Receptionist/Administrative Assistant to support daily office operations and serve as the first point of contact for clients and callers. This role is essential to maintaining a welcoming office environment while providing high-level administrative and clerical support to core office personnel. The ideal candidate thrives in a fast-paced environment, anticipates needs, and can adapt to changing priorities while maintaining composure and professionalism.

Essential Duties & Responsibilities

Answer incoming calls, take messages, and route communications to appropriate personnel

Greet clients and visitors and assist with last-minute client requests

Ensure common areas (lobby, conference rooms, kitchen) are clean, stocked, and presentable Administrative Support

Schedule appointments and meetings for administrative and executive staff

Attend meetings as needed, take detailed notes, and distribute meeting minutes (including weekly minutes)

Assist with managing the main office calendar and executive calendars

Keep office supplies stocked, organized, and accessible Coordination & Logistics

Arrange meetings and events on- and off-site, including catering and vendor coordination

Run occasional errands (post office, bank, etc.)

Provide general support to core administrative staff as needed

Qualifications & Experience

High school diploma or GED required; college degree preferred

Authorized to work in the United States

Relevant administrative or office experience

Proficiency in Microsoft Office (Word, Excel, Outlook)

Strong organizational and communication skills

A positive, professional attitude

Ability to work independently and as part of a team

Attention to detail and confidentiality

Why You'll Love Working With Us

At Blue Star Security, we are a community of driven professionals working together to make the world safer through technology and service. Here is what you can expect:

Purpose Driven Work Every role contributes to building smarter, more secure environments

Growth Opportunities Mentorship, cross functional projects, and career development

Collaborative Culture Open communication, respect, and team first thinking

People First Values Inclusive culture and generous employee support

Benefits Include:

Competitive compensation

Health, Vision, Dental, and Life Insurance

Employee Assistance Program

FSA / HSA

401(k) with employer contribution

Excellent Paid Time Off (24 days)

Collaborative work environment (and great coffee!)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.

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