Job Description

Requisition No: 875905 Agency: Department of State Working Title: LIBRARY PROGRAM ADMINISTRATOR - SES - 45000263 Pay Plan: SES Position Number: 45000263 Salary: 59,139.32 Posting Closing Date: 05/28/2026 Total Compensation Estimator ToolDepartment of State Division of Library and Information Services Bureau of Library Development Library Program Administrator - SES, Position #000263 Open Competitive Minimum Qualifications: Six years of direct professional experience or a master's degree. Three years of supervisory or management experience. Experience evaluating library services. Knowledge of state and federal grant regulations and compliance requirements. Experience in grant administration, budgeting and reporting. Experience with grants management systems, financial tracking tools and standard office technologies. Experience in interpreting federal and state laws and rules. Proficient in modern productivity suites (e.g., MS Office, Google Workspace) and collaborative cloud-based tools, including word processing, spreadsheet management, document management, team communication platforms and video conferencing. A cover letter submitted addressing the required knowledge, skills and abilities listed in the advertisement. Preferences: Master’s degree in library and information science or a related discipline from an accredited institution or a master’s degree in business, public administration, accounting or a related field. Professional library experience. Three or more years of experience in grant management, financial management or related field. Special Note: Responses to qualifying questions must be clearly supported in your employment history. Duties and Responsibilities: Grant Program Leadership and Oversight Manages and oversees the operations of statewide grant programs; develops, writes and enforces program guidelines, application instructions and procedural requirements; drafts rule language and internal controls that support consistent and compliant grant administration; supervises, trains and mentors staff on grant‑related tasks including application preparation, review and monitoring; manages the full grant lifecycle from application through close‑out; provides guidance to applicants and awardees to ensure projects are designed and executed according to program requirements. Supervisory Responsibilities Supervises and mentors direct reports supporting professional development; sets priorities, delegates responsibilities, creates and monitors performance, expectations and evaluations and supports staff development in accordance with established policies and procedures. Participates in bureau-specific strategic planning and continuous improvement initiatives in collaboration with supervisory team; represents the agency in statewide and national meetings, collaborations and partnerships. Agency Liaison and Support Serves as the primary liaison between the agency and funding partners, awardees and internal stakeholders; writes guidance materials, communication templates and procedural documents that support consistent messaging; enforces adherence to communication protocols and documentation standards; contributes to strategic planning for statewide library development and grant program improvement. Consulting and Technical Assistance Provides technical and consulting services to library administrators and staff, governing officials, library board members and citizen groups on program planning, proposal development, grants administration and project evaluation; responds to inquiries in a timely manner; offers guidance that supports effective project design and implementation. Division Coordination and Continuing Education Coordinates work with Division staff including the Bureau of Library Network Services and Bureau of Archives and Records Management; assists in the planning and implementation of activities sponsored by the Bureau such as continuing education activities, publications, surveys and other priorities; contributes to statewide training efforts that strengthen library services; collaborates with colleagues to support Division initiatives. Other Duties as Assigned Ensures that usage of the State Purchasing Card conforms to all state and department rules and regulations; performs other work related duties as required to support Bureau and Division priorities. Knowledge/Skills/Abilities: Excellent verbal and written communication skills. Ability to provide effective customer service and technical assistance. Ability to manage projects and meet deadlines. Ability to analyze data and prepare clear reports. Ability to build productive relationships with internal and external parters. CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce. Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job Tags

Full time

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